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RFQ for video experience

This Freedom of Information requests asks for details of the RFQ for video experience.

Request for information - Ref No: FOI18832

Request

Thank you for your email of 31 May 2018 requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

Back in February this year you had a tender out for Video Production: www.contractsfinder.service.gov.uk/Notice/492e0d1a-094f-4add-8498-0c2ea17c9585

If possible, could you please let me know via email:

a) Name of the contractor who won the bid
b) Names of contractors who put forward bids
c) Amount the winning bidder›s price was
d) Amount each of the bidder›s price was

Our response

I confirm that Ordnance Survey does hold the information you have requested. Where the information is exempt from disclosure this is stated. Taking each request in turn, I confirm the following:

a) Name of the contractor who won the bid
Global Fire

b) Names of contractors who put forward bids



Contractos


Contractos
Absolute Video Redweb
Affixxius Films Rocking Horse Pictures
Aspect Shape History
Blue Print Silvertip Films
Brickwall Tech TV
Cass Productions Ltd. The Media Workshop
Fact Not Fiction Films thetheory
Glass Canvas    Urubu
InHouse Wild Films Ltd
JonesMillbank Wilder
Lizard Fish WTV Global
Mattr Media Yawning Dog Productions Ltd

c) Amount the winning bidder›s price was
Global Fire’s bid price was £36,650 (excluding VAT).  

Please note Ordnance Survey routinely publish details of successful contracts over £25K in our Publication Scheme.

d) Amount each of the bidder›s price was

I confirm that Ordnance Survey does hold the information that you have requested, however, we are unable to comply with your request and provide each of the bidders price, as we consider the information to be exempt from disclosure under section 43(2) (Prejudice to commercial interests) of the FOIA, as explained below.

Information is exempt information if its disclosure would, or would be likely to, prejudice the commercial interest of any person, including the public authority.

Disclosure of financial information and pricing data would expose the pricing strategy of those bidders and prove advantageous to competitors when bidding for other opportunities.  In relation to Ordnance Surveys commercial interests, disclosure of pricing information could harm our ability to negotiate in future procurement exercises with other organisations.  Companies may lose confidence in Ordnance Survey, compromising Ordnance Surveys’ integrity and causing a detrimental impact on the reputation of Ordnance Survey.

Section 43 (2) is a qualified exemption and we are required to consider the public interest.  

Public Interest Test
Ordnance Survey recognises the need for transparency; however, this must be balanced against the public interest in allowing Ordnance Survey and third parties to protect their commercial information, and not be placed at a disadvantage in the competitive market place in which we operate.  Section 43(2) is a prejudice-based exemption, and there is a public interest inherent in avoiding the harm specified.  In this case, Ordnance Survey considers that the prejudice would be likely to occur.  Having considered the above, we are satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosure.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000.  If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Contact us via our FoI form

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner›s Office (ICO)

If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office.

Further information can be found on the ICO website (ico.org.uk) or you may wish to call the ICO helpline on 0303 123 1113.