Request for information - Ref No: FOI221115
Request
Thank you for your email of 9 November 2022, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:
"Under the Freedom of Information Act 2000, I would like to request the awarded contract values and periods, between 2017 and 2023 inclusive, for your outsourced creation of OS Code-Point with Polygons. There appears be to be conflicting information published across different platforms.
For example: The following resource 'contracts finder' states a four-year contract, valued at £400,000, from January 2017 to January 2021. But the following 'Delta eSourcing' states that the same contract has an estimated value of £400,000 but an actual value of £300,560
Please confirm the actual amount price paid by OS for the creation of OS Code-Point with Polygons over the four-year term, February 2016 – February 2021.
Further, the following OS published spreadsheet 'contracts over 25k (xlsx)' shows a two-year contract valued at £110,400, but this seems to be almost half the annual value of the previous years
Please confirm that this was the actual price paid by OS for the creation of OS Code-Point with Polygons over a two-year term, February 2021 – February 2023."
Our response
I confirm that Ordnance Survey does hold the information you have requested.
Taking each request in turn, I confirm the following:
Please confirm the actual amount price paid by OS for the creation of OS Code-Point with Polygons over the four-year term, February 2016 – February 2021.
To confirm the four-year term is from February 2017 to February 2021 (not February 2016). The actual amount OS paid for the creation of OS Code-Point with polygons over this four-year term was £300,560. This is based on a quarterly charge of £18,785 per quarter.
Further, the following OS published spreadsheet shows a two-year contract valued at £110,400, but this seems to be almost half the annual value of the previous years: Please confirm that this was the actual price paid by OS for the creation of OS Code-Point with Polygons over a two-year term, February 2021 – February 2023.
To confirm the actual price paid by OS for the creation of Code-Point with polygons over a two-year term, from February 2021 to February 2023, was £110,400. This was due to the quarterly charge reducing to £13,800 per quarter.
Internal review
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within 40 working days of receipt of our final response to your Freedom of Information (FOI) request, as follows:
Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS
Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:
- Failed to respond to your request within the time limits (normally 20 working days)
- Failed to tell you whether or not we hold the information
- Failed to provide the information you have requested
- Failed to explain the reasons for refusing a request
- Failed to correctly apply an exemption or exception
The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.
The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.
Appeal to Information Commissioner’s Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.
Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.