Request for information - Ref No: FOI241247
Request
We received your request on 26 April 2024.
We have handled your request under the Freedom of Information Act (FOIA) 2000.
A copy of your request is set out in the extract below:
“I’m writing to request the following information below from your FM, compliance and space management departments.
Questions in format provided below. Please feel free to contact me if anything is needed to clarify further.
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If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?
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What is the start date and duration of the contract(s)?
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Is there an extension clause in the contract(s) and, if so, the duration of the extension?
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Has a decision been made yet on whether the contract(s) will be extended or renewed?
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What is the annual value of the contract(s)?
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What is the total contract value of each contract?
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How was the contract(s) procured, e.g., framework/tender?
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Our response
I confirm that Ordnance Survey does hold the information you have requested which is set out in the table below:
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Information requested |
Response |
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If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?
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The following software solutions are sub-systems that sit under the Facilities Management contract we have with CBRE as part of their CAFM system: Compliance – e log books CAFM – service insight local Spend – via Webquote Security – Gallagher COSH mgmt. - Sypol CMS Fire - Honeywells |
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What is the start date and duration of the contract(s)?
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2 June 2021 3 years + 2 years extension therefore 5 years in total |
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Is there an extension clause in the contract(s) and, if so, the duration of the extension?
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Yes – 2 years (2 June 2024 – 1 June 2026) |
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Has a decision been made yet on whether the contract(s) will be extended or renewed?
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Yes - extend |
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What is the annual value of the contract(s)?
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£1,25m (excluding reactive works) |
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What is the total contract value of each contract?
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Approx £6.2m |
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How was the contract(s) procured, e.g., framework/tender?
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CCS Framework |
Internal review
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:
Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS
Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:
- Failed to respond to your request within the time limits (normally 20 working days)
- Failed to tell you whether or not we hold the information
- Failed to provide the information you have requested
- Failed to explain the reasons for refusing a request
- Failed to correctly apply an exemption or exception
The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.
The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.
Appeal to Information Commissioner’s Office (ICO)
If you are still dissatisfied after our internal review, you can complain to the Information Commissioner’s Office (ICO). You should make complaints to the ICO within six weeks of receiving the outcome of an internal review. The easiest way to lodge a complaint is through the ICO website.