Request for information - Ref No: FOI241241
Request
We received your request on 18 April 2024.
We have handled your request under the Freedom of Information Act (FOIA) 2000.
A copy of your request is set out in the extract below:
“Please can you respond to the following request for Information.
The details I require are:
- Spend on Office supplies and associated products for financial years 1st April 2022 – 31st March 2023 and 1st April 2023 – 31st March 2024.
- Start date & duration of Contract?
- Is there an extension clause in the contract and, if so, the duration of the extension?
- Has a decision been made yet on whether the contract is to be either extended or renewed?
- Who is the senior officer (outside of procurement) responsible for the contract?
- Name of Incumbent Supplier?
- How long have you traded with them?
- If you publish your register of contracts and purchasing, can you please provide a website link.
- In addition, can you confirm if you have a contract in place for Tail End Spend.”
Our response
I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held this is stated.
Taking each request in turn, I confirm the following:
1. Spend on Office supplies and associated products for the below financial years.
| Financial Year | Amount |
| 1st April 2022 – 31st March 2023 | £7,632.35 |
| 1st April 2023 – 31st March 2024 | £4,356.78 |
2. Start date & duration of Contract?
Start date: 6 April 2022.
Duration: Two years initial term then varied to extend to 31 March 2025.
3. Is there an extension clause in the contract and, if so, the duration of the extension?
See response to question 2 above.
4. Has a decision been made yet on whether the contract is to be either extended or renewed?
See response to question 2 above.
5. Who is the senior officer (outside of procurement) responsible for the contract?
[...]
6. Name of Incumbent Supplier?
Banner Group Limited.
7. How long have you traded with them?
We hold records to confirm we have traded with them since at least May 2016 (we do not hold any records for earlier than this date).
8. If you publish your register of contracts and purchasing, can you please provide a website link
We publish Procurement information on our website, including contracts over the value of £25,000 for the last three years here: General procurement and tender opportunities (ordnancesurvey.co.uk)
9. In addition, can you confirm if you have a contract in place for Tail End Spend
Information not held. We do not have a contract in place for Tail End Spend.
Internal review
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:
Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS
Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:
- Failed to respond to your request within the time limits (normally 20 working days)
- Failed to tell you whether or not we hold the information
- Failed to provide the information you have requested
- Failed to explain the reasons for refusing a request
- Failed to correctly apply an exemption or exception
The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.
The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.
Appeal to Information Commissioner’s Office (ICO)
If you are still dissatisfied after our internal review, you can complain to the Information Commissioner’s Office (ICO). You should make complaints to the ICO within six weeks of receiving the outcome of an internal review. The easiest way to lodge a complaint is through the ICO website.